Skip to content
Kitora Daily
Sign inStart free trial
Menu
How it works

How to build a time-blocked daily plan with Kitora Daily

From an empty day to a schedule you can print, in three steps.

  1. Start fresh or reuse a day you like.

    Choose one of your saved day templates, or add fixed plans, to-dos and habits in a few guided steps.

    • Set your active hours, meals, and focus session length during a short routine setup.
    • Add recurring commitments, like a Tuesday class or weekday school pickup.
    • Add one-off fixed commitments for the day, with optional prep and travel estimates.

  2. Make a day that actually fits.

    Set your active hours and breaks. Kitora arranges flexible tasks around your commitments and tells you what does not fit.

    • Give each task a duration. Round up when unsure.
    • Choose High priority, Medium, or Low priority.
    • Optionally add a deadline, an earliest start, or a dependency.

  3. Take it with you. Come back when life changes.

    Save a phone image or printable PDF, or download a calendar file to import into Google, Apple or Outlook. Return to preview a new schedule when your day changes.

    • Review the draft timeline and the list of tasks that didn’t fit.
    • Drag a task to a new time or edit its time, then lock it if you want it to stay.
    • Save and confirm, then Download PDF or Save as image in one of 12 styles.
    • When plans change, use Rearrange from now.

What the result looks like

The example to the right uses made-up tasks. Fixed commitments stay put, tasks fill the open time with breaks, and anything that doesn’t fit is listed with a reason.

For the thinking behind this approach, read How to Plan Your Day When Your To-Do List Is Too Long.

Example scheduleTuesday, October 21
Sample data Replan my day
  1. Inbox and plan review 8:30 AM – 9:00 AM · Flexible task
  2. Draft project proposal 9:00 AM – 10:30 AM · Flexible task
  3. Break 10:30 AM – 10:40 AM · Break
  4. Team standup 11:00 AM – 11:45 AM · Fixed commitment
  5. Lunch 12:00 PM – 12:45 PM · Break
  6. Review budget numbers 1:00 PM – 1:50 PM · Flexible task
  7. Client call 2:00 PM – 3:00 PM · Fixed commitment
  8. Reply to vendor emails 3:10 PM – 3:40 PM · Flexible task
  9. School pickup 4:30 PM – 5:00 PM · Fixed commitment
Didn’t fit today: Clean up shared drive (45 min). Not enough open time before your day ends.
Example schedule with made-up tasks. It does not show any real customer’s data.

Make a plan that fits your day.

Start with today. It takes a few minutes, and the trial includes every feature.

Try Kitora Daily